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Inventory & Stores Management.
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Banks & Checks Management.
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Accounts receivables & payables.
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General Ledger.
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Cost & Profit Centers.
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Sales & Purchase Orders.
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Invoicing.
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Commissions on sales
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Production Management.
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Fixed Assets & Depreciation.
System Features:
General Ledger:
The GL sub system enables you to manage your firms accounts, produce all
necessary reports such as: Trial Balance, daily transactions report, account
statement, as well as income statement and balance sheet.
We are concerned of making you benefit of the extra ordinary features available
in our GL sub system such as:
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You can define the structure of your own financial statements.
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You can make all father accounts appear in the desired financial statement sub
category.
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You can define your one default accounts; a default account is used
automatically in your financial transactions to speed up the entry process.
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The system is equipped with a suggested chart of accounts to help you start
quickly putting your transactions into your accounting system.
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Your are not limited to a fixed numbering method. You can use alpha numeric
characters in your desired chart of accounts.
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The system uses Top-Down technology in building your chart of accounts. The
child account is physically linked to its father account, which will result in a
pyramid style.
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A father account will hold the sum of its Childs balances.
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A single account can manage different transactions in different currencies. I.e.
A multi currency account. An account statement can be issued by the firms main
currency or any other foreign currency.
Cost and Profit Centers:
This sub system enables you to manage multi branches, multi projects, and multi
directorates.
You will be informed to enter a cost center whenever it is convenient. You can
define any type of criteria that applies to your needs regarding accounts that
will force cost centers; the same idea is valid also for items that should force
cost centers.
Many features are available in this system such as:
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Your are not limited to a fixed numbering method. You can use alpha numeric
characters in your desired chart of cost and profit centers.
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The system uses Top-Down technology in building your chart of cost and profit
centers. The child cost and profit center is physically linked to its father,
which will result in a pyramid style.
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A father cost and profit center will hold the sum of its Childs balances.
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Cost and Profit Centers reports contains:
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Trial balance by cost centers.
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Trial balance by accounts.
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Income statement by cost centers.
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Income statement by accounts.
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Balance sheet by cost centers.
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Balance sheet by accounts.
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Transaction report by cost center.
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Account statement for a cost cent.
Stores & Inventory:
This sub system enabled you of managing all types of inventory related
transaction, stores transaction, monitor price changes, expiry dates, etc… Some
of this well organized systems features contain:
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Perform all inventory transactions.
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Define and manage items re-order level.
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Define max items quantity level for each store.
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You can use up to six different units for each item.
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You can use up to six different selling prices.
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The above mentioned selling prices are related to six different customer price
categories.
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You can use any of the four available items evaluating methods (FIFO, Waited
average, Last Price, and Market price).
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Both of the periodic and the perpetual methods are available to run your
inventory.
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The system can manage multiple stores. The internal delivery voucher makes it
easy to transfer items from one store to another.
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The system can manage mobile stores.
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The system contains more than four definable classification categories with an
extra powerful multi level classification category called Main Stock category.
Not to forget the inventory type classification used to separate finished goods
from raw materials, consumables, services, etc…
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The inventory expiry date management method used in our system suggests the FIFO
method as the keystone to ease working with items that have expiry dates.
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The inventory sub system is integrated with the production sub system.
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It is also integrated with the GL.
Fixed Assets:
All fixed assets of your firm are entered into this sub system to keep a record
of all assets you have and to calculate the monthly or yearly depreciation. This
sub system will:
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Calculate detailed and summarized depreciation on a monthly or yearly basis.
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Calculate the current assets value.
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Calculate the estimated buying date based on the purchase price and the
cumulative depreciation.
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Create automatic depreciation journal note by the end of each month or by the
end of the financial year.
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Create all journal note entries related to selling an asset, including the loss
or profit caused by the selling process.
Banks and Checks:
This sub system gives you the ability to define banks names and branches in
addition to bank account details.
A bank account is linked to your chart of accounts to ease the way you handle
checks, eliminating the need to interfere with any of the automatic system
generated journal note entries covering all types of checks related transactions
such as checks deposits, etc…
Post dated checks transactions are:
Due dated checks transactions are:
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Check out
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Postponement checks.
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Return check from a supplier.
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Return a check from the bank to the supplier.
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Re-Check out returned check.
Special checks reports include:
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Detailed and summarizes future bank account statement.
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Check list by bank, branch, customer, supplier, beneficiary, issue date, due
date, check status type, etc…
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Currency exchange due to post dated checks.
Salesmen:
This sub system is designed to
help you manage salesmen accounts, commissions on sales, sales, salesman
accounts receivables due balances, etc…
Some of the reports generated by this sub system contain:
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Calculate commission based on sales amount.
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Calculate commission based on collection amount (cash and checks amounts).
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Calculate commission based on cash collection amount (only cash amounts and cash
collected checks).
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All Accounts Receivables reports by salesman.
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All Inventory reports by salesman.
Accounts receivables and Payables:
This
sub system enables you to manage your ARs and APs easily and efficiently through
the fully integrated sub systems (Inventory & GL sub systems).
Any inventory related transaction that a customer or a supplier forms part of
it, will automatically affect his account. The same idea apples to the financial
transactions; this will eliminate human errors and speeds up the transactions
entry process.
Some of this sub system reports contain:
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Account statement by account type, by salesman, by account category, by accounts
financial list sub category, etc …
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Due date balances by amount in range, by accounts city, by account type, by
salesman, by account category, by accounts financial list sub category, etc …
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Total sales and purchases (amounts & items) using different sorting and
classification criterias.
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Balances exceeded credit limit.
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Permanent balances.
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Aging report.
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Slow moving accounts.
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Total discount taken or given.
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Total quantity bonus taken or given.
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Purchase price change by supplier.
Production Management:
This sub system converts raw
materials into finished goods, calculating direct cost using any of the
inventory evaluating methods. It will also perform all related journal notes
entries. This sub system will:
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Auto updates the inventory stock cards.
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Auto updates the finished products cost.
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Perform all related journal notes entries.
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Manage stores balances.
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Issue production work orders easily and effectively.
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Allow changing the work order with out affecting the original production
equation.
This sub system can be used to:
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Calculate the estimated cost.
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Calculate the difference between actual and estimated used raw materials during
the manufacturing process.
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Calculate the waste, and raise the finished products cost.
Sales & Purchase Orders:
This sub system is used to manage your sales and purchase orders, it is an
organizer; it will reside in the middle of the production/purchase/warehouses
and the sales process. This sub system will:
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Keep track of all unsettled orders.
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Let you know all received items by any order.
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Let you know all due items by any order.
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Let you know received and due orders amounts
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Help you plan production.
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Help you estimate the future market demand for any product.
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Help you plan your purchases and expect the required raw materials needed for
the production line for the coming period.
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Help you plan you cash flow.
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Help you organize your warehouses.
General Software Specifications:
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This system was developed using Visual C++; one of the most powerful programming
languages.
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This system uses Pervasive.SQL database engine; one of the most powerful client
server database engines.
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It supports both the Arabic and English languages in all menus, forms, and
reports.
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The system is 100% multi currency compliant.
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Ease of use; it has a standard main menu and an Outlook style menu to help you
navigate through the application smoothly and easily.
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The “to the point” function keys allow you to get directly to the form you need
very quickly and easily.
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Flexibility in all search forms; you can easily define your search criteria
depending on the search form type.
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Customizable: the systems configuration dialogues enables you to define your own
financial list structure, accounts categories, ARs & APs categories, cities,
inventory classification, and many other classification and sorting criterias.
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This system has a very powerful application and data security:
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The system has a protection key (hasp plug); the system will not work unless the
hasp key is plugged into your PC.
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You data will not be opened with any other Shamel but your own.
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Create
user profiles and user groups.
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Define
access rights by group, user, or both.
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Gain
access to users by type of operation; insert, modify, delete, list, print
operations and by transaction type; inventory related transactions, financial
related transactions, files and records, etc…
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Manage
users passwords (account requires password, minimum password length, etc…),
login restrictions (number of logins allowed, freeze users account, accounts
expiration date, etc…)
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Get
login/logout reports for any user (login/logout activity log).
11. The system is equipped with a deluxe reporting tools
that contains:
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Chart
wizard.
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Data
sort up to four levels in an ascending or descending sort order.
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Data
merge up to ten columns.
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Column
auto fit on both screen and printer.
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Column reallocation using the drag and drop utility.
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Columns
hide and unhide utility.
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Insert
a single line separator or an automatic line separator on column value change.
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Insert auto sub totals on column data value change.
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Edit report properties such as: font, font size, paper size, orientation, paper
margins, cell margins, page header & footer, etc…
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Auto calculates report new style and format after changing report properties.
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Send report by fax or by email.
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Export reports to Microsoft Word and Microsoft Excel.
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Save
report as HTML file, Shamel file, WMF, and EMF formats for later file retrieval.
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